The advancement of software has been very beneficial for businesses. Take project management software. Take project management software. It’s designed to streamline operations and for businesses this means keeping track of project timelines, assigning tasks to team members, tracking progress, and communicating with team members all in one place. This can be a real money and time saver.
So if your business is not already taking advantage of this type of software, here are signs that you should consider changing that.
Table of Contents
Deadlines are Frequently Missed
When you run a business, missing deadlines is especially bad; lost revenue, damaged reputation, stress, opportunity cost, and even legal issues are only some of the consequences of missed deadlines for a business.
How does project management software prevent missed deadlines? By providing a centralized platform for clear visibility of project timelines, assigning tasks and sending reminders, allocating resources, managing risks, and facilitating collaboration and communication among team members.
For example, say you’ve been contracted to supply reinforcing and steel solutions over a set period. Project management software means being able to track deliveries, identify any delays or issues, and adjust the schedule as needed to stay on track. Plus communicating with workers directly within the software, rather than relying on email or other less centralized methods.
Administrative Tasks Take Up A Lot of Company Time
Most administrative tasks can and should be automated as automation can greatly improve the efficiency and accuracy of many administrative tasks. While not every administrative task should be automated – ones that involve complex decision-making, creativity, and human interaction – tasks that involve repetitive and rule-based processes, such as data entry, invoicing, and scheduling, are ideal candidates for automation.
A great example of an administrative task that can be done by project management software is the automated generation of status reports, which can be scheduled to be sent to stakeholders at regular intervals, giving updates on a project’s progress, milestones achieved, and any issues or risks that need to be addressed. Or, instead of manually creating schedules in a spreadsheet or on paper, project management software allows team members to enter tasks, set deadlines, and assign dependencies then automatically generates a project schedule that updates in real-time as tasks are completed or delayed.
Juggling Multiple Projects
Ordinarily, having multiple projects to work on is good news for a business as it means a steady clientele. However, having multiple projects to work on can also mean operational challenges for a business especially if each project has its own unique set of tasks.
For example, say you’re a marketing agency with several clients and multiple projects for each client. Project management software means having the tools to create a separate project board for each client, and then within each board, a separate card for each project with all the relevant information, such as the project’s goals, deadlines, and assigned team members. This means team members can see all their tasks in one place and prioritize them accordingly as well as see what tasks colleagues are working on for inspiration and collaboration on shared tasks.
Project management software can be a worthwhile investment for any business. If you’re hesitant, consider these signs.